Poland's MOS 2.0 Portal Now Live: All Residence Permits Must Be Filed Digitally
As of April 27, 2026, Poland has fully transitioned to digital-only residence permit applications via the MOS (Case Management Module) portal. Paper submissions are now rejected outright, and all foreigners must apply online with electronic signatures.
Poland has completed the final phase of its digital immigration overhaul. Since April 27, 2026, all residence permit applications—temporary, permanent, and long-term EU resident—must be submitted exclusively through the MOS 2.0 portal (mos.cudzoziemcy.gov.pl). Voivodeship offices no longer accept paper dossiers; applications handed in over the counter are left without examination.
Key Changes
- Digital-only submission: Applicants must create an account via login.gov.pl using a Trusted Profile (Profil Zaufany) or qualified electronic signature (e-ID).
- Electronic signatures required: Both applicants and employers must sign documents electronically; paper signatures are no longer accepted.
- Employer appendices must be signed before submission: Previously, missing employer documents could be added later. Now, the employer must provide a valid electronic signature on all required attachments (Appendix 1) before the foreigner submits the application. If the employer misses the 30-day window, the application is blocked.
- No in-person filing permitted: Very limited exceptions apply, but the overwhelming majority of applications must be filed online.
What This Means for Foreigners
If you are applying for a residence card (Karta Pobytu) for work, study, business, or family reasons, you must now do so entirely online. No appointment booking is needed, and you can save drafts and return later—but any errors in your data, files, or electronic signature can result in rejection. If your employer is sponsoring you, coordinate with them early to ensure they have time to review and electronically sign all required appendices. Plan ahead: The system is new and can experience occasional technical delays, so submit your application well before your current legal status expires.
Sources
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